Position: OSD ODASD(Log) – Research Specialist II
Location: Alexandria, VA (on-site)
Clearance: Active Secret Clearance required
Education: Bachelor’s Degree required (MS preferred)
Years of Experience: 2+ years
Overview:
The Office of the Assistant Secretary of Defense for Logistics (ODASD(Log)) serves as the principal advisor to the ASD(S) and oversees the Department of Defense’s logistics strategy and policy, including supply, storage, distribution, property, equipment, transportation, and program support functions. The office executes its mission by establishing logistics policies and procedures, improving operations and readiness through guidance and governance, monitoring and directing supply and sustainment programs across the Military Services, and leading the development and oversight of DoD logistics and Commercial Support to Operations (CSO) policies. ODASD(Log) also ensures efficiency and effectiveness of the logistics enterprise through metrics, improves visibility and accountability of critical assets, supports auditability, and monitors the Defense Working Capital Fund. We are seeking candidates with the following skills and qualities:
- High attention to detail and organizational skills.
- Experience managing office operations and administrative tasks.
- Ability to coordinate meetings, engagements, and logistics support.
- Strong written and verbal communication skills.
- Familiarity with DoD correspondence and task management systems (e.g., CATMS).
- Knowledge of federal records management and FOIA processes.
- Proficiency in updating web content and managing standard operating procedures.
- Ability to work independently and collaboratively with senior leadership.
Responsibilities:
- Prepare daily briefing materials for senior leaders, including assembly, disassembly, and records management; develop talking points, speeches, and strategic communications content for various engagements.
- Oversee office operations, including supply and equipment management, visitor access, and maintenance of contact lists; manage updates to internal directories, websites, and social media in coordination with relevant teams.
- Coordinate logistics for meetings and leadership engagements, including setup, documentation, and responding to travel-related inquiries; provide guidance on travel regulations and policies.
- Compile and submit regular reports; review and manage legislative proposals and materials; track submissions and ensure compliance with internal policies and deadlines.
- Manage onboarding and offboarding processes for staff, ensuring all documentation and continuity requirements are met.
- Track and manage audit requests and responses; maintain master lists of open recommendations and coordinate with stakeholders to ensure timely resolution.
- Process information requests, maintain accurate records, and manage official records in compliance with applicable guidelines, lead digitization and shared drive clean-up initiatives.
- Review and track relevant policies and directives; ensure regular updates and alignment with organizational priorities, supporting policy review cycles.
Required Qualifications:
- Must be willing to go on-site in Alexandria up to 5 days a week.
- 2+ years’ experience in administrative support and office management.
- 2+ years’ experience preparing briefing materials, talking points, and strategic communications content.
- 2+ years’ experience compiling reports, managing legislative or compliance-related documentation, tracking audit requests, compliance issues, and maintaining records.
