Position: Advisory Consultant, Front Office Business Operations
Location: Alexandria, VA (on-site 3-5 days/week)
Clearance: Active Secret Clearance Required
Education: Bachelor’s Degree required (MS preferred)
Years of Experience: 2+ years
Overview:
The Assistant Secretary of Defense for Sustainment (ASD(S)) is the senior logistics official and principal advisor to the USD(A&S), DEPSECDEF, and SECDEF on logistics and materiel readiness across the Department of Defense. The ASD(S) prescribes policies for logistics, maintenance, materiel readiness, strategic mobility, product support, and sustainment; advises senior leaders and military departments; monitors and reviews relevant programs; and participates in the DoD Planning, Programming, Budgeting, and Execution process within their areas of responsibility. We are seeking candidates with the following skills and qualities:
- Close attention to detail and organizational skills.
- Experience managing office operations and administrative tasks.
- Ability to coordinate meetings, engagements, and logistics support.
- Strong written and verbal communication skills.
- Familiarity with DoD correspondence and task management systems (e.g., CATMS).
- Knowledge of federal records management and FOIA processes.
- Proficiency in updating web content and managing standard operating procedures.
- Ability to work independently and collaboratively with senior leadership.
Responsibilities:
- Administrative and Office Management: Provide general administrative support and manage office operations, supplies, equipment, and visitor access.
- Meeting and Engagement Support: Coordinate logistics for meetings and engagements, including setup, documentation, and follow-up on action items.
- FOIA and Information Management: Process and track Freedom of Information Act (FOIA) requests and maintain accurate records.
- Personnel Support: Oversee onboarding and offboarding processes for staff.
- Drafting and Research: Prepare draft correspondence, briefings, and supporting materials through research and coordination.
- Daily Executive Support: Prepare and manage daily read-ahead materials for principals, including assembly, disassembly, and records management.
- Audit and Compliance Tracking: Receive, track, and manage audit requests and reports, maintain master tracking lists for open recommendations, and ensure follow-up.
- Office Administration and Information Management: Maintain and update personnel contact lists, email distribution lists, and manage website/social media content.
- Travel and Policy Guidance: Respond to questions regarding travel regulations and review policy documents for accuracy and completeness.
Required Qualifications:
- Must be willing to go on-site in Alexandria up to 5 days a week.
- 2+ years’ experience in administrative support and office management.
- 2+ years’ experience preparing briefing materials, talking points, and strategic communications content.
- 2+ years’ experience compiling reports, managing legislative or compliance-related documentation, tracking audit requests, compliance issues, and maintaining records.
